The President is responsible for the administration of the Association as established and approved by the Board. The President shall be the chief executive officer of the Association and Chairperson of the Board; preside at all meetings of the regular membership and the Board meetings; appoint members of all Association committees as established and approved by the Board; co-sign all contracts, leases and other legal documents as may be authorized or approved by the Board; be responsible for final presentation of the budget coordinated by the Treasurer and VP Business Operations and with the input of other Board members concerning finances attributed to their positions; and generally conduct the affairs of the Association as specifically established by the Bylaws, Standing Orders, or other policies as approved by the Board.

The Vice President/Hockey Operations shall assume the duties of president in the absence of the President and Vice President/Business Operations; shall be responsible for scheduling, staffing, supervising of tryouts, scheduling evaluators, , on-ice personnel and present roster selections to the Board; shall negotiate contracts for hockey programs; chair the Association Discipline Committee; supervise the coaches, establish monthly coaches meetings, and ensure that Association goals and policies are uniformly being administered by all coaches; work with rink liaison to schedule ice time for practices, league and non-league games and other Association rink events; supervise the coordination, assignment and training of all teams’ contracts for on-ice officials; and any other endeavors necessary for the continual operation of the hockey programs of the Association and approved by the Board.

The Secretary shall keep minutes of all Association membership and Board meetings; maintain the Association Bylaws, Standing Orders, all reports, policies, documents and other non-financial records connected with the business operations of the Association; prepare and post notices of regular and special Board meetings and regular and special general membership meetings; prepare all official correspondence; prepare meeting agendas and share minutes of all general membership meetings within two weeks on the website; coordinate operations of team managers and other Association volunteers; coordinate any annual awards banquet or other such event; coordinate publication of all Association materials with any other established committees, support the Association’s web page if needed; coordinate any special projects as requested and approved by the board; and any other endeavors necessary for the administration of the hockey programs of the Association and approved by the Board.

The Vice President/Business Operations is responsible for administration of all business matters and will be named on all bank accounts along with the Treasurer, and President if desired. The Vice President/Business Operations shall assume all duties of the president in his or her absence; co-sign all contracts; serve as coordinator and moderator of the budget and ice contracts along with the Treasurer with final presentation by the President; supervise player tryouts and registration; and supervise the purchasing and receipt of all Association hockey uniforms and team resources; coordinate operations of team managers and other Association volunteers; oversee the Association’s web page; responsible for player accounting along with the Treasurer; coordinate with team managers and volunteer staff the distribution of all Association hockey uniforms and team resources; and any other endeavors necessary for the operation of the hockey programs of the Association and approved by the Board.

The Treasurer shall have custody of the funds of the Association and maintain such financial records as may be required by the Bylaws, Standing Orders, policies, or the Commonwealth of Virginia, or federal laws; maintain records of receipts and disbursements; render financial reports annually and at such times as requested by the Board; provide a treasurer’s report at all Board and general membership meetings; present all financial records to a non-partial accounting firm no later than 20 calendar days after the close of each fiscal year in order that tax preparation and an annual review take place; co-sign all checks in excess of $500 with the President of the Association or his Board designee; collect all fees or other Association charges; and assist the Vice President/Business Operations in the preparation of the annual budget with final presentation by the President; and any other endeavors necessary for the operation of the hockey programs of the Association and approved by the Board.  In addition, in order to be eligible to serve in this position, the person shall obtain or must show that he can obtain a financial bond of assurance.

The CBHL Representative shall be responsible for maintaining good working relationship with our league (CBHL) and affiliate (PVAHA); attend and report back to the membership on the scheduled CBHL league meetings or request a Board member or an Association member representative to attend in his stead; represent the Association at the league meetings, and vote on league business as required and in line with the mission, goals, and objectives of the Association and/or Board policies and procedures as approved by the Board.

The Vice President/Fund Raising and Corporate Sponsorship shall be responsible for all matters pertaining to club and individual fund raising and corporate sponsorships; maintain records of donations; oversee all correspondence to donors and potential donors; develop fundraising programs; team wearable sales and community relations; develop and implement marketing and promotion programs; and any other endeavors necessary for the operation of the hockey programs of the Association and approved by the Board.